INCUBATE CONSULTING GDPR PRIVACY NOTICE

This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Incubate Consulting.

Incubate Consulting of 3 Stanley Drive, Bridge of Allan, Stirlingshire is the Data Controller.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with, the General Data Protection Regulations (“GDPR”).

The information we may collect

The information about you we may collect, hold and process is set out below:

(A) Information collected and processed for finding you a suitable role is as follows:

• Your name
• Your address
• Your email address
• Your telephone number
• CV/Work History
• Job preferences inc. role, location & salary
• Any other relevant work related information. Education & training etc
• Passport or Visa or Right to work permit

(B) Information in respect to individuals that have worked for us previously or may work for us is as follows:

• DOB
• National Insurance Number
• Full details of job offers and placements
• References
• Financial information (including but not limited to; HMRC data, Banking data etc
• LTD company information (where applicable)
• A log of communications with you by phone and email

This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency.  In the case of references, these will be from your previous employer.

How we use the information

The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.

The information under A above may be used as follows:

• To establish that you have the right to work
• To match your skills with job vacancies to assist in finding you the best position
• To put forward your details to our clients and prospective clients for you to be considered for employment
• To place you with our clients and prospective clients
• To keep you informed of available opportunities as they arise
• To keep you informed of the services offered by us

The information under B above may be used as follows:

• To put in place contractual arrangements and documentation once a role has been secured
• To pay you

How we hold the information

All the personal data we have is stored on our database in the UK.

Disclosure of your information

Your CV and related information will be shared or sent to prospective employers. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms.  Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.

Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose paying PAYE candidates.

What is the legal basis for processing the information?

We will rely on your consent to process the information as detailed above which is collected at the outset of the recruitment process.

Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.

Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.

For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.

Your rights

You currently have the right at any time to ask for a copy of the information about you that we hold. You also have the following rights: erasure, restriction of processing and data portability.  We will update you further in connection with these rights when they come into force.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.  We will confirm on a 6 monthly basis that you are happy for us to retain your data

Concerns

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns

Contact

Please address any questions, comments and requests regarding our data processing practices to Neil Brown, Director – neilbrown@incubateconsulting.co.uk